kitio.aiOtter.ai vs Circleback
A side-by-side look at pricing plans, free tiers, features, pros and cons, updated for 2026. Circleback has the lower starting price: about $15 a month, against $17 for Otter.ai.
At a glance
Best for
Category
Pricing model
Starting price
Free plan
Made by
Based in
Rating
Key features
- Live transcription
- Automatic meeting summaries
- Action item extraction
- AI chat across meetings
- Mobile recording
- Detailed AI notes
- Action items
- Rule-based automations
- Bot or bot-free recording
- Meeting search
| Feature | Otter.ai | Circleback |
|---|---|---|
| Best for | Meeting assistant that records, transcribes and summarizes your calls | AI meeting notes and automations for online and in-person meetings |
| Category | Productivity | Productivity |
| Pricing model | Freemium | Freemium |
| Starting price | $16.99/mo | $15/mo |
| Free plan | Yes | Yes |
| Made by | Otter.ai | Circleback |
| Based in | United States | United States |
| Rating | No ratings yet | No ratings yet |
| Key features |
|
|
Pricing compared
Circleback has the lower starting price: about $15 a month, against $17 for Otter.ai.
Free plan
Cheapest paid plan
Top plan
Free trial
4 plans
Basic
Free
- 300 minutes per user/month
- 30 minutes per conversation
- 3 lifetime file imports
Pro
$16.99/mo
- Per user
- 1,200 recording minutes/month
- 90 minutes per conversation
- 10 file imports/month
Business
$30/mo
- Per user
- Unlimited meetings and recordings
- Custom AI workflows
- 4 hours per conversation
Enterprise
Contact sales
- Advanced security and admin
- Schedule a demo
4 plans
Free
Free
- AI meeting notes and action items
- Online and in-person meetings
- API, MCP and CLI access
- 2 teams
Pro
$15/mo
- Per user
- Unlimited meeting history
- 1 year of recording storage
- Custom AI insights
Business
$25/mo
- Per user
- Admin roles, unlimited free viewers
- 2 years of recording storage
- Unlimited teams
Enterprise
$35/mo
- Per user, volume discounts
- SSO and SCIM
- Unlimited recording storage
- HIPAA compliance
Prices in USD, checked Oct 28, 2026 or later. Plans change often, so confirm on each tool's site before you buy.
Pros and cons
Otter.ai
- Works with Zoom, Meet and Teams
- Searchable archive of all calls
- Good mobile app for in-person talks
- Free plan caps each conversation length
- Bot joining calls can bother guests
Circleback
- Notes are thorough and well organized
- Useful post-meeting automations
- Free plan without meeting cap
- Smaller company than main rivals
- Automations need setup time
Which one should you choose?
Choose Otter.ai if you want:
- Works with Zoom, Meet and Teams
- Searchable archive of all calls
- Good mobile app for in-person talks
Watch out: free plan caps each conversation length.
Choose Circleback if you want:
- Notes are thorough and well organized
- Useful post-meeting automations
- Free plan without meeting cap
Watch out: smaller company than main rivals.
Otter.ai vs Circleback FAQ
What is the difference between Otter.ai and Circleback?
Otter.ai: Meeting assistant that records, transcribes and summarizes your calls. Circleback: AI meeting notes and automations for online and in-person meetings. Both are productivity tools.
Is Otter.ai or Circleback cheaper?
Circleback has the lower starting price: about $15 a month, against $17 for Otter.ai.
Do Otter.ai and Circleback have free plans?
Otter.ai: Yes. Circleback: Yes.
Who makes Otter.ai?
Otter.ai is made by Otter.ai, based in United States.
Who makes Circleback?
Circleback is made by Circleback, based in United States.
Which should I choose, Otter.ai or Circleback?
Choose Otter.ai if you value works with zoom, meet and teams and searchable archive of all calls. Choose Circleback if you value notes are thorough and well organized and useful post-meeting automations.