kitio.aiCapacities vs Tana
A side-by-side look at pricing plans, free tiers, features, pros and cons, updated for 2026. Capacities has the lower starting price: about $10 a month, against $30 for Tana.
At a glance
Best for
Category
Pricing model
Starting price
Free plan
Made by
Based in
Rating
Key features
- Typed objects
- Linked notes
- Daily notes
- AI assistant
- Calendar integration
- Supertags
- Outliner editing
- AI meeting notes
- Live search views
- AI field filling
| Feature | Capacities | Tana |
|---|---|---|
| Best for | Object-based notes app for building a personal knowledge base | Outliner-based workspace where notes become structured data for AI |
| Category | Productivity | Productivity |
| Pricing model | Freemium | Freemium |
| Starting price | $9.99/mo | $30/mo |
| Free plan | Yes | Yes |
| Made by | Capacities | Tana |
| Based in | Germany | Norway |
| Rating | No ratings yet | No ratings yet |
| Key features |
|
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Pricing compared
Capacities has the lower starting price: about $10 a month, against $30 for Tana.
Free plan
Cheapest paid plan
Top plan
Free trial
3 plans
Basic
Free
- Free forever
- Full-text search and offline support
- 5 GB media uploads, then 100 MB/month
Pro
$9.99/mo
- AI assistant
- Whiteboards and task management
- Smart queries
- Unlimited media uploads
Believer
From $12.49/mo
- Everything in Pro
- Beta access to major new features
- Supports the independent team
3 plans
Free
Free
- 5 hosted meetings a month
- AI transcripts and summaries
- 1 calendar, 50 AI queries
Pro
$30/mo
- Per user; $20 billed yearly
- 20x more AI than Free
- Unlimited hosted meetings
- Botless agent, integrations, MCP
Business
From $35
- SAML SSO and audit logs
- EU data residency options
- Dedicated customer success manager
Prices in USD, checked Oct 28, 2026 or later. Plans change often, so confirm on each tool's site before you buy.
Pros and cons
Capacities
- Clear structure without folders
- Generous free plan
- Good for long-term notes
- Object model takes time to learn
- AI only on paid plans
Tana
- Powerful structured notes
- Strong meeting capture
- Flexible views
- Steep learning curve
- Outliner style isn't for everyone
Which one should you choose?
Choose Capacities if you want:
- Clear structure without folders
- Generous free plan
- Good for long-term notes
Watch out: object model takes time to learn.
Choose Tana if you want:
- Powerful structured notes
- Strong meeting capture
- Flexible views
Watch out: steep learning curve.
Capacities vs Tana FAQ
What is the difference between Capacities and Tana?
Capacities: Object-based notes app for building a personal knowledge base. Tana: Outliner-based workspace where notes become structured data for AI. Both are productivity tools.
Is Capacities or Tana cheaper?
Capacities has the lower starting price: about $10 a month, against $30 for Tana.
Do Capacities and Tana have free plans?
Capacities: Yes. Tana: Yes.
Who makes Capacities?
Capacities is made by Capacities, based in Germany.
Who makes Tana?
Tana is made by Tana, based in Norway.
Which should I choose, Capacities or Tana?
Choose Capacities if you value clear structure without folders and generous free plan. Choose Tana if you value powerful structured notes and strong meeting capture.