kitio.aiRecruiterPM vs Koolay
A side-by-side look at pricing plans, free tiers, features, pros and cons, updated for 2026. RecruiterPM starts at $129.99/mo and Koolay starts at See pricing page. Check both pricing pages for current plans.
At a glance
Best for
Pricing model
Starting price
Free plan
Made by
Based in
Rating
Key features
- AI search and match
- Resume parsing
- Recruiting CRM
- AI notetaker
- Applicant chatbot
- Invoicing and timesheets
- Grant discovery by EIN
- AI grant writer
- Application pipeline
- Donor CRM
- Events and e-sign
| Feature | RecruiterPM | Koolay |
|---|---|---|
| Best for | AI-assisted ATS and CRM for recruiting agencies and HR teams | Nonprofit platform with donor CRM and an AI grant writing tool |
| Category | Legal, finance & HR | Legal, finance & HR |
| Pricing model | Paid | Freemium |
| Starting price | $129.99/mo | See pricing page |
| Free plan | No | Yes |
| Made by | RecruiterPM | Koolay |
| Based in | – | – |
| Rating | No ratings yet | No ratings yet |
| Key features |
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Pricing compared
RecruiterPM starts at $129.99/mo and Koolay starts at See pricing page. Check both pricing pages for current plans.
Free plan
Cheapest paid plan
Top plan
Free trial
3 plans
Agency Edition
$129.99/mo
- Per user
- AI Search and Match
- Branded career pages
- Job board distribution
Healthcare & Multi-Location
$299/mo
- Per location
- Own career page per location
Employer Edition
$499/mo
- Starting price by employee count
- AI Assistant for summaries and emails
Prices in USD, checked Oct 29, 2026 or later. Plans change often, so confirm on each tool's site before you buy.
Pros and cons
RecruiterPM
- Covers sourcing through invoicing
- AI ranks candidates automatically
- Separate editions for agencies and employers
- Per-user pricing is high for small agencies
- No free plan listed
- Many modules to learn
Koolay
- Free grant search for small nonprofits
- Grants and donors in one system
- Done-for-you grant writing available
- Free tier is limited to organizations under $1M
- Full pricing is not on the homepage
- Built for US-style nonprofits
Which one should you choose?
Choose RecruiterPM if you want:
- Covers sourcing through invoicing
- AI ranks candidates automatically
- Separate editions for agencies and employers
Watch out: per-user pricing is high for small agencies.
Choose Koolay if you want:
- Free grant search for small nonprofits
- Grants and donors in one system
- Done-for-you grant writing available
Watch out: free tier is limited to organizations under $1m.
RecruiterPM vs Koolay FAQ
What is the difference between RecruiterPM and Koolay?
RecruiterPM: AI-assisted ATS and CRM for recruiting agencies and HR teams. Koolay: Nonprofit platform with donor CRM and an AI grant writing tool. Both are legal, finance & hr tools.
Is RecruiterPM or Koolay cheaper?
RecruiterPM starts at $129.99/mo and Koolay starts at See pricing page. Check both pricing pages for current plans.
Do RecruiterPM and Koolay have free plans?
RecruiterPM: No. Koolay: Yes.
Who makes RecruiterPM?
RecruiterPM is made by RecruiterPM.
Who makes Koolay?
Koolay is made by Koolay.
Which should I choose, RecruiterPM or Koolay?
Choose RecruiterPM if you value covers sourcing through invoicing and ai ranks candidates automatically. Choose Koolay if you value free grant search for small nonprofits and grants and donors in one system.