kitio.aiKaizan vs Koolay
A side-by-side look at pricing plans, free tiers, features, pros and cons, updated for 2026. Kaizan starts at See pricing page and Koolay starts at See pricing page. Check both pricing pages for current plans.
At a glance
Best for
Pricing model
Starting price
Free plan
Made by
Based in
Rating
Key features
- Client intelligence
- AI Helpers
- Meeting assistant
- Early warning signals
- CRM integrations
- API and MCP access
- Grant discovery by EIN
- AI grant writer
- Application pipeline
- Donor CRM
- Events and e-sign
| Feature | Kaizan | Koolay |
|---|---|---|
| Best for | Client success software with AI helpers for agencies and service firms | Nonprofit platform with donor CRM and an AI grant writing tool |
| Category | Legal, finance & HR | Legal, finance & HR |
| Pricing model | Free trial | Freemium |
| Starting price | See pricing page | See pricing page |
| Free plan | No, 14-day trial | Yes |
| Made by | Kaizan | Koolay |
| Based in | – | – |
| Rating | No ratings yet | No ratings yet |
| Key features |
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Pricing compared
Kaizan starts at See pricing page and Koolay starts at See pricing page. Check both pricing pages for current plans.
Free plan
Cheapest paid plan
Top plan
Free trial
3 plans
Starter
£99 per client/mo
- Minimum 10 clients
- Unlimited users
- Meeting assistant
Growth
£119 per client/mo
- Minimum 25 clients
- API access
- Priority support
- Guided onboarding
Custom
Custom
- Negotiated per-client rate
- Custom AI helpers
- API and MCP access
Prices in USD, checked Oct 29, 2026 or later. Plans change often, so confirm on each tool's site before you buy.
Pros and cons
Kaizan
- Unlimited users on every plan
- Works from ChatGPT, Claude and Copilot
- Flags at-risk accounts early
- Minimum of 10 clients on contract
- Priced per client, costs rise with portfolio
- Prices shown in pounds
Koolay
- Free grant search for small nonprofits
- Grants and donors in one system
- Done-for-you grant writing available
- Free tier is limited to organizations under $1M
- Full pricing is not on the homepage
- Built for US-style nonprofits
Which one should you choose?
Choose Kaizan if you want:
- Unlimited users on every plan
- Works from ChatGPT, Claude and Copilot
- Flags at-risk accounts early
Watch out: minimum of 10 clients on contract.
Choose Koolay if you want:
- Free grant search for small nonprofits
- Grants and donors in one system
- Done-for-you grant writing available
Watch out: free tier is limited to organizations under $1m.
Kaizan vs Koolay FAQ
What is the difference between Kaizan and Koolay?
Kaizan: Client success software with AI helpers for agencies and service firms. Koolay: Nonprofit platform with donor CRM and an AI grant writing tool. Both are legal, finance & hr tools.
Is Kaizan or Koolay cheaper?
Kaizan starts at See pricing page and Koolay starts at See pricing page. Check both pricing pages for current plans.
Do Kaizan and Koolay have free plans?
Kaizan: No, 14-day trial. Koolay: Yes.
Who makes Kaizan?
Kaizan is made by Kaizan.
Who makes Koolay?
Koolay is made by Koolay.
Which should I choose, Kaizan or Koolay?
Choose Kaizan if you value unlimited users on every plan and works from chatgpt, claude and copilot. Choose Koolay if you value free grant search for small nonprofits and grants and donors in one system.