kitio.aiKroolo vs Niya
A side-by-side look at pricing plans, free tiers, features, pros and cons, updated for 2026. Kroolo has the lower starting price: about $25 a month, against $1500 for Niya.
At a glance
Best for
Category
Pricing model
Starting price
Free plan
Made by
Based in
Rating
Key features
- Projects and tasks
- Goals
- AI agents
- Enterprise search
- Docs and chat
- Custom roles
- Dedicated operations expert
- AI agents for admin
- Relationship follow-ups
- Sales and fundraising module
- Stakeholder management
| Feature | Kroolo | Niya |
|---|---|---|
| Best for | AI workspace combining projects, docs, search and agents | Managed executive assistant service backed by AI agents |
| Category | Productivity | Productivity |
| Pricing model | Freemium | Paid |
| Starting price | $25/mo | $1500/mo |
| Free plan | Yes | No |
| Made by | Kroolo | Niya |
| Based in | – | – |
| Rating | No ratings yet | No ratings yet |
| Key features |
|
|
Pricing compared
Kroolo has the lower starting price: about $25 a month, against $1500 for Niya.
Free plan
Cheapest paid plan
Top plan
Free trial
4 plans
Starter
Free
- 1 workspace and 5 projects
- Unlimited tasks
- Up to 5 members
- Generative AI
Plus
$25/mo
- Per user
- 5 workspaces and 50 projects
- Up to 20 members
- 14-day free trial
Business
$35/mo
- Per user
- Unlimited workspaces and projects
- Up to 500 members
Enterprise
Contact sales
- SSO
- Dedicated CSM
- Enterprise AI
2 plans
AI Infrastructure
$1500/mo
- Per module, one primary user
- Custom agents and workflows
- Implementation and training
Dedicated Professional + AI
$2500/mo
- Per module, one primary user
- Everything in AI Infrastructure
- Dedicated Niya professional
Prices in USD, checked Oct 29, 2026 or later. Plans change often, so confirm on each tool's site before you buy.
Pros and cons
Kroolo
- Free plan includes generative AI
- Work, search and agents in one tool
- Enterprise controls available
- Free plan limits projects and members
- Paid plans are priced per user
- Broad scope can feel complex
Niya
- Human oversight alongside AI
- Clear flat monthly pricing
- Modules for different leader needs
- Expensive compared with software-only assistants
- Priced for one primary user
- Starts with a call
Which one should you choose?
Choose Kroolo if you want:
- Free plan includes generative AI
- Work, search and agents in one tool
- Enterprise controls available
Watch out: free plan limits projects and members.
Choose Niya if you want:
- Human oversight alongside AI
- Clear flat monthly pricing
- Modules for different leader needs
Watch out: expensive compared with software-only assistants.
Kroolo vs Niya FAQ
What is the difference between Kroolo and Niya?
Kroolo: AI workspace combining projects, docs, search and agents. Niya: Managed executive assistant service backed by AI agents. Both are productivity tools.
Is Kroolo or Niya cheaper?
Kroolo has the lower starting price: about $25 a month, against $1500 for Niya.
Do Kroolo and Niya have free plans?
Kroolo: Yes. Niya: No.
Who makes Kroolo?
Kroolo is made by Kroolo.
Who makes Niya?
Niya is made by Niya.
Which should I choose, Kroolo or Niya?
Choose Kroolo if you value free plan includes generative ai and work, search and agents in one tool. Choose Niya if you value human oversight alongside ai and clear flat monthly pricing.